Microsoft Environment Privacy Statement

Effective Date 27-Sep-2023

This Privacy Statement addresses data collection and processing within Amalia Technologies' Microsoft Environment, which includes Microsoft 365 Applications (MS Teams, OneDrive, Power automate...), Entra ID, MS Project Online, and additional components.
‍
What personal data is collected?
User Information: First name, Last name, Telephone number, Email address, Profile picture…
‍Device Information: Operating System, IP address, Brand, Model Number, peripherals information…

User Activity Information: Meetings Information, Calls Information, Audio Time, Video Time, Screen Sharing Time, Chats, Shared Files, Voicemail, Recordings, and Transcriptions, Current Status, Last Activity Date, Assigned Policies, Microsoft 365 Apps Usage and Activity, MS Project Online Activity…

Why do we collect personal data?
The primary purpose of collecting and processing your personal data is to ensure effective communication and provide our company services in the most efficient and reliable manner possible while ensuring the security and integrity of our systems.

What is the legal basis for collecting personal data?
The legal basis for processing your personal data within Amalia Technologies' Microsoft Environment is consent. The data subject shall provide their explicit consent for the collection and processing of their personal data as described in this Privacy Statement.

Where do we store personal data?
Amalia Technologies, operating in Europe, falls within the EU Data Boundary established by Microsoft. This boundary is a defined geographic region where Microsoft stores and processes customer data for major online services, including Microsoft 365 Applications, Entra ID, MS Project Online. It primarily covers European Union (EU) and European Free Trade Association (EFTA) countries. Microsoft utilizes datacenters in these countries to provide services within this boundary, ensuring compliance with European data protection regulations.

‍What third parties have access to personal data?
Amalia Technologies Organization does not provide third parties with access to personal data, except as required by law or in cases where third-party services are integrated to enhance and support our services. In such cases, we ensure that these third-party services maintain the same high data protection and privacy standards.

How long do we retain personal data?
We retain personal data for as long as it is necessary to provide our services and fulfil the purposes outlined in this Privacy Statement. Users have the right to request the deletion of their data, and we will respond to such requests in compliance with applicable data protection laws. If you wish to delete your data, you can contact us at info@amaliatech.com.

Grievance / Data Protection Officer
If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at Amalia Technologies, Mendelssohnstraße 87, Frankfurt am Main, email: info@amaliatech.com. We will address your concerns in accordance with applicable law.